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Writer's pictureKathryn Currey

Why Every Homeowner In Nashville Needs a Property Binder


This is an example of a home that needs to be managed

Every home needs a property binder—a centralized way to track every task, piece of equipment, and warranty associated with your home. Whether you prefer a physical binder or a digital spreadsheet with links, it’s all about what works best for you!


Learn more about property binders and how to manage them below!


Who needs a property binder?


Anyone who owns a home should have a property binder. It’s your one-stop shop for everything related to your home, vehicles, and any other assets that require thorough documentation. At Girl Friday, we maintain a property binder for every home we manage. As the responsible party, I check the list weekly to stay on top of tasks and set phone reminders for upcoming duties.


What key information should be included in a property binder?


A property binder should include:

  • Interior + exterior home tasks: Replacing water filters, polishing furniture, washing windows, etc.

  • Outdoor tasks: Aerating and overseeding in the fall, cleaning gutters, etc.

  • Subscriptions: Services required to keep the property stocked.

  • Warranty information: For all indoor and outdoor equipment and appliances.

  • Vehicle maintenance records: Tire replacements, tag renewals, etc.

  • Vendor contacts: Current service providers and task responsibilities.

  • Notes: what is the home owner's favorite cut flower


How often should a property binder be updated?


Update your property binder every time a task is completed. For instance, record the date when the furnace filter was last replaced and set a reminder for the next replacement. This way, nothing gets overlooked!


How do you organize sections in a property binder for easy access to essential documents and contacts?


We use online spreadsheets for each property we manage, with separate tabs for:

  • Service Task Management

  • Subscriptions

  • Fall/Spring Deep Cleaning Tasks

  • Warranties (PDFs of warranty documents are uploaded to Google Drive and linked to the spreadsheet.)

  • Vehicles

  • Notes


What tools or resources do you recommend for creating and managing an effective property binder?


All you need is Google Sheets and Google Drive. If you want a property binder but don’t know where to start, reach out! We can help you create one using our template or manage the entire process for you.


A spreadsheet to manage properties.
Property Binder Spreadsheet

Do you live in Nashville and need a Property Binder? Send us a message and let us know how we can help!

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